Glen Mills, PA – December 22, 2009 – Legal support services consulting firm Mattern & Associates, LLC announced today that it has successfully conducted and completed a facilities management evaluation and outsourcing RFP project for California law firm Best Best & Krieger, LLP (BBK). As a result of Mattern’s work on its behalf, BBK consolidated its outsourced support services from three vendors to one and will now be saving 23% per year compared to what it had been paying for the same services.
Mattern & Associates consultants first assessed the firm’s current situation by performing a Best Practices Operational Review of the outsourced support services operation. They then assessed the firm’s contractual situation, benchmarked the current cost, and developed a firm-wide strategy for support services. Next, Mattern conducted an RFI to assist the firm in choosing the vendors to receive the RFP. Once the winning vendor, Merrill Communications LLC, was selected by BBK, Mattern managed the contract negotiation process until the agreement was signed.
Susan Plummer, Director of Finance for BBK, is extremely pleased with the savings, and also with Mattern & Associates’ expertise and project management skills. “At BBK, we like to build partnerships with vendors rather than simply being customers. We truly established that kind of bond with Mattern & Associates. They provided industry-specific knowledge that greatly simplified our vendor selection process, and refined a tedious and cumbersome process to make it easier and more professional. Their consultants were great to work with and were always accessible when we needed them.
Mattern & Associates allowed BBK to obtain an office services vendor that could provide cost savings without compromising service and potentially enhance the service we had before. And, since Merrill reimbursed us for Mattern’s fee, hiring Mattern was truly a no-lose proposition for us from start to finish.”
Plummer notes that the savings resulting from Mattern’s work will be extremely beneficial to the firm as a whole. She also stated that the firm is strongly considering retaining Mattern for further work to address cost reduction for off-site records storage and office supplies.
Mattern & Associates President and Founder, Rob Mattern notes, “The project we did for Best Best & Krieger is a perfect example of the dramatic results that knowledgeable, efficiency minded consulting can accomplish for law firms in the support services area. We look forward to continuing to service them and our other clients with equal dedication to excellence.”
Lisa Dady, SVP of Merrill, was impressed with the way Mattern managed the process. She remarks, “We have worked with Mattern on a number of engagements. In bidding on BBK’s firm-wide contract, I always appreciated the ability to pick up the phone and ask Mattern’s consultants questions or ask their advice on next steps. This two-way communication helped us as a provider to enhance the objective ‘apples to apples’ comparisons and really hone in on
solving the firm’s needs.”
About Mattern & Associates
Founded in 1997, Mattern & Associates is a consulting company which assists law firms and corporations to devise strategies that increase value and profitability in the support services area. Mattern’s experts are highly skilled in advising clients on how to reduce costs and improve efficiency in areas such as mail, reprographics, fax, office supplies, and printers. Additional areas of consulting expertise include digital workflow, off-site records storage and cost recovery. The company is based in Glen Mills, Pennsylvania.